What is a Check-In?

Once we have produced your inventory report, it makes sense to make best use of it by having tenants checked in to the property by one of our clerks.

On a check in visit, we will take the tenant through the inventory report line by line to ensure that any differences are noted before they sign. We also agree with the tenant (or their agent), meter readings and the number of keys handed over.

Once the check in is completed, we ensure that the inventory report is signed by the tenant and landlord (if present) and is witnessed by us. This ensures that there is a strong legal agreement as to the state and condition of the property, which is a safe and secure piece of mind for both tenant and landlord.

The check-in provides a schedule of condition of the property and sets the standard at which the property should be maintained and returned at the end of the tenancy.

What is a Check-Out?

A Check-out report takes place at arguably the most important point in your tenancy - when your tenants move out.

Using the signed copy of the inventory and check in notes (if not already up-dated onto the inventory), the clerk will note any variations on the check-out report. They will look for damages, cleanliness, missing items or will note items left at the property which did not appear on the inventory (which could be costly for the landlord to dispose of). New photographs are taken of every room and of any items damaged. Any item that has changed due to fair wear and tear shall also be noted. This allows tenant and landlord to have a solid basis from which to agree any costs which may be incurred following a tenancy.

How is fair wear and tear calculated?

Fair wear and tear (FWT) on your property is calculated by the original age, quality and condition of any item at commencement of the tenancy. Also the average useful lifespan to value ratio (depreciation) of the item, the reasonable expected usage of such an item, the number and type of occupants in the property and the length of the tenant´s occupancy is taken into account.

An independent inventory clerk is better placed to provide advice on FWT on your property. The law does not allow for "betterment", which means that an old item does not have to be replaced with a new one. Therefore a tenant will only be expected to pay a proportion of the cost on a like for like replacement.

Why do I need an interim report

An interim report is a great security measure when letting a property. Our clerks will conduct a review of the property mid way through the tenancy and make a summary report of its condition and cleanliness.

The report will assess the condition of the property relative to the length of the tenancy and expected condition at that point in time. New photographs are taken to show how well the property is being cared of and also to refer any issues that may need addressing.